Job Description

Bilingual HR Assistant

Lewisville, TX 75067

• Salary: 47K
• Status: Full-time, Exempt, Hybrid for training with a remote option after 60 days
• Reports To: Human Resources Manager

PRIMARY FUNCTION:

• The HR Assistant is responsible for performing a variety of human resources support duties related to performance management, talent management, and records retention. The majority of these duties fulfill compliance, regulatory, and/or governance requirements. The HR Assistant must be able to maintain accurate records (including personnel files), monitor incoming calls, and assist with other miscellaneous tasks. This position requires the ability to maintain various amounts of data, independence, flexibility, and compliance with direction, as brief or detailed as they may be. Due to the confidential and sensitive nature of the information encountered, discretion is also a requirement. In addition, discretion is also a requirement due to the confidential and sensitive nature of the information encountered

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Data entry and maintenance of all 3rd party systems, i.e. ADP, PAN, Workterra, Impact Compliance, and SAP as required
• Weekly administration of employment personnel files, with a focus on maintaining up-to-date information, retention policies, and file security
• Collect and synthesize data for various Human Resource reports
• During audit season, comply with all requests from external auditors for personnel records
• Provide professional customer service to both internal and external employees
• Support US HR teams with various projects as assigned
• Perform follow-up activities for personnel missing HR deliverables
• Process department invoices and purchase orders
• Plan and coordinate employee events and activities
• Track and monitor attendance in ADP for hourly employees and temporary personnel
• Support the Distribution Center with Safety
• Experience managing a company newsletter (English and Spanish)

QUALIFICATIONS:

• Bachelor’s degree Preferred
• 4 years minimum of clerical experience, preferably in a Human Resource department
• Demonstrated ability to manage multiple tasks concurrently
• Proven ability to maintain positive working relationships
• Work experience in a fast-paced and ever-changing environment

Skills:

• Must be able to effectively work with ambiguity
• Must have tenacity and persistence in order to complete assignments requiring inputs from multiple sources
• Strong attention to detail required
• Must be a highly organized self-starter
• Follow directions and think critically about the assignments given
• Maintain confidentiality
• Understand and accept constructive criticism
• Ability to maintain a high level of energy, flexibility, professionalism, and confidentiality
• Effective verbal and written communication skills in English
• Bilingual (Professional Spanish and English, oral and written)

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req25-00052

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