Job Description

​Agency:  Department of Commerce and Economic Opportunity
Class Title:  EXECUTIVE I - 13851 
Skill Option:  None 
Bilingual Option:  None 
Closing Date/Time: 02/14/2025
Salary: Anticipated Starting Salary $5,703 per month; Full Range $5,703 - $8,170 per month
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU:  RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43950  

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

The Executive I position with the Office of Community Assistance (OCA) serves as a fiscal monitor for approximately 34 local service providers who serve as grantee throughout the state that administer the low-income assistance programs operated by the Office of Community Assistance (OCA). The ideal candidate will have experience in auditing or fiscal monitoring that will position them to perform fiscal reviews of the financial records and procedures for over $400 million in grant funding for low-income programs administered by the statewide network of grantees. The Office of Community Assistance (OCA) offers a professional atmosphere with a team of dedicated staff. We welcome interested applicants who would like to be a part of the OCA team in this challenging and rewarding environment to apply!

Essential Functions

• Conducting on-site fiscal analysis and monitoring of grantees.
• Gathers information for comprehensive monitoring reports to summarize the results of grantee agency fiscal monitoring.
• Coordinates with Fiscal Operations Unit managers on specific financial aspects of agency operations.
• Provides guidance in the development of policies, forms, procedures and strategies for grantees based on fiscal monitoring results or as requested by grantees, or internal management.
• Gathers grantee financial records and required information for fiscal monitoring.
• Attends workshops that provide grantee technical assistance.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires the knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires prior experience equivalent to one (1) year of responsible administrative experience in a public or business organization or completion of an agency-approved professional management training program.

Specialized Skills

• Requires one (1) year of professional experience with fiscal monitoring of state and federal grant recipients.
• Requires one (1) year of professional experience with the review of ledgers, expenses, and audit reports.
• Requires one (1) year of professional experience in the review and interpretation of federal and state statutes and regulations regarding use of state and federal grant funds.
• Requires one (1) year of professional experience with written and oral communication skills including monitoring reports, written procedures and in-person technical assistance.
• Requires one (1) year of professional experience with the development and maintenance of tools utilized in fiscal monitoring of state and federal grantees.

Preferred Qualifications

• Prefers one (1) year of professional experience with fiscal monitoring of state and federal grant recipients.
• Prefers one (1) year of professional experience with the review of ledgers, expenses, and audit reports.
• Prefers one (1) year of professional experience in the review and interpretation of federal and state statutes and regulations regarding use of state and federal grant funds.
• Prefers one (1) year of professional experience with written and oral communication skills including monitoring reports, written procedures and in person technical assistance.
• Prefers one (1) year of professional experience with the development and maintenance of tools utilized in fiscal monitoring of state and federal grantees.
• Prefers advanced level of knowledge in computer software including Excel and Word.
• Prefers one (1) year of experience working with the Low Income Home Energy Assistance Program (LIHEAP), Illinois Home Weatherization Assistance Program (IHWAP) and the Community Services Block Grant (CSBG) programs.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate. 
• Requires appropriate, valid driver’s license. 
• Requires the completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.

Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM

Work Location: 1 W Old State Capitol Plaza, Springfield, Illinois, 62701

Agency Contact: [email protected] ( FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE )

Posting Group: Leadership & Management

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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