Job Description

The Graduate Program Specialist position provides professional-level support to the graduate program in the Department and works in a team to support other departmental activities. Work involves recurring contact with currently enrolled students, prospective students, faculty, staff, University units, and the general public . There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community.

Current position openings are in the

This position is not eligible for Employment sponsorship.

Specific Job Duties

Primary responsibility of this position is to support the graduate program needs of the Department. These include:

• Administrative and academic support for PhD, MS, and U2G students in the department from recruitment through graduation.
• Plan and oversee orientation, professional development, and community-building events.
• Work with Director of Graduate Studies, Office of Associate Dean for Graduate Education, and Graduate college on surveys, data collection/dissemination, and implementing best practices.
• Participate in recruitment initiatives, including travel to conferences, fairs, and schools.
• Support graduate seminar organization including guest speaker travel and itineraries.

Secondary responsibility of this position may include:

• Organization of departmental events such as senior design day, advisory council visits, faculty retreat, and alumni visits.
• Assistance with travel arrangements for departmental faculty and students.
• Support departmental activities as needed.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact [email protected]

About the College of Engineering

The is one of 12 colleges at the , a premier public research university offering internationally recognized programs in disciplines ranging from otolaryngology to fiction writing, printmaking to space science, hydraulic engineering to dance. Iowa draws students from more than 100 countries and all 50 U.S. states .

The is driven by talented faculty, staff, and students who are producing knowledge to address grand challenges around advanced technologies, health sciences, sustainability, energy, and the environment. Our graduates are ethical, globally aware citizens whose work while at the University of Iowa and throughout their careers make the world safer and our use of resources more efficient. As a center of innovation and discovery, the people who make up the College of Engineering are undoubtedly improving quality of life for our Iowa community as well as for people across the United States and around the world. Beyond playing an integral role in the college's  , College of Engineering employees are encouraged to have a healthy work-life balance. 

Education Requirement

• A Bachelor's degree in a relevant discipline or an equivalent combination of education and experience is required.

Required Qualifications

• A minimum of 6 months of administrative experience, including the ability to carry out multitasking and organizational tasks effectively, and the ability to prioritize and manage time efficiently.
• Excellent written and verbal communication skills.
• Proficiency in computer software applications such as Word, Excel, and Access. Working knowledge of and ability to use office support tools available on the desktop (e.g., word processing, e-mail, presentation software and spreadsheets).
• Demonstrated success in fostering a welcoming and respectful workplace environment.
• Demonstrated ability to multi-task and work as a team.
• Demonstrated customer support experience.

Desired Qualifications

• Professional experience supporting a graduate program(s).
• Knowledge of University policies, procedures, and regulations.
• Knowledge of the graduate admissions process.

Application Details

In order to be considered for an interview, applicants must upload:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.

For questions, contact Alex Schutman at [email protected]

Benefits Highlights

Regular salaried position. Pay Level 3A . Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

About University of Iowa

With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.

Connections working at University of Iowa

Job Tags

Casual work,

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